How do I receive payment?
When an order is placed, you will receive either a Purchase Order number or a Visa Account number. The city is not obligated to make any purchase without one of these numbers. Ensure this number is included on your invoice or receipt to receive payment. Payments via Purchase Order are net 30 days, while Visa payments may be processed on the same day.
I am a small business and would like jobs under $1,000. Is that possible?
Yes, you can contact our office for information on departments that use your products or services. Our Procurement Management Department aims to protect taxpayer funds by maintaining an active and competitive vendor base. We strive to provide quick and easy vendor information to all city departments.
How do I know when these contracts are available?
Registered vendors automatically receive an email whenever the city requests a quote or bid for the commodity or service selected during registration.
How often do the contracts become available?
The availability of contracts varies. Contracts for commodities or goods, such as chemicals, pipes, stationery, and office supplies, typically span one to two years. Service contracts, like janitorial, mowing, and fleet maintenance, usually last two to five years, with some extending up to 10 years. Most contracts include renewal options.
How much business does the city have?
Each year, the city spends over $100 million on goods and services.
Do I have any other options?
- View a list of formal bids posted in the lobby of Building A in the City Hall complex.
- Check OpenGov for a list of formal and non-formal bids.
- Call our office at (772) 871-5223 to request a current bid listing.
- Contact the Procurement Management Department (PMD) to express interest in submitting a proposal for a specific bid. PMD can set you up as a supplemental supplier and provide bid information.
- Access a computer from our office or any public library.
Is there a fee for becoming a registered vendor with OpenGov?
No, there are no fees for vendors to do business through OpenGov.
How do I become a registered vendor?
Sign up to become a vendor with OpenGov.
How can I do business with the city?
By becoming a registered vendor with OpenGov, you will be notified of requests for quotes for goods and services greater than $1,000 up to $99,999, and formal bid notifications for items over $100,000.
What is the Cone of Silence?
For details, read Sec. 35.13: Cone of Silence.